Reopening Plan & FAQ’s

COVID 19 SAFETY SAFETY PRECAUTIONS

PA Department of Agriculture Health Department is our governing body. All PA Department of Agriculture Health Department guidelines shall be followed to the best of our ability. The PA Department of Agriculture Health Department guidelines supersede the CDC guidelines and we are asked to follow these guidelines to the best of our abilities.

Although these are guidelines are not laws, at Harmony Hall Estate our main concern is for the safety of you our valued clients, your guests, our staff and our families. We are committed to doing everything possible to ensure that you, your guests and our staff can enjoy your dream wedding day in the safest environment possible therefore we will diligently follow ALL guidelines for the safe opening in the Green Phase and beyond.

Harmony Hall Estate:

Venue Capacity: 1500+
HHE follows all guidelines for safe gathering and food services based on PA Department of Agriculture Health Department guidelines
Sanitize all hard frequently touched surfaces before, during and after events including but not limited to tables, doors, chairs, counter tops, sinks, faucets, bathroom stalls and handles.
Hand sanitizer stations to be placed in all bathrooms, bar and outdoor areas
Wearing a mask is recommended.
All staff will be required to wear masks as recommended.
Wearing a mask is recommended when not seated at your dinner table.
We will assume that anyone not wearing a mask has a medical condition.
Staff to wear latex free gloves as per Servsafe Guidelines
All staff shall answer a health survey before each shift
No staff shall report to work if they have come in contact with anyone experiencing symptoms
No staff shall report to work if they are experiencing symptoms
Symptoms: fever over 101, cough, shortness of breath, cold and/or flu like symptoms
Use disposable cocktail plates, beverage cups, napkins and utensils during cocktail hour, cake service and beverage service.
Encourage guest to dispose of their own disposable items by placing trash can in the main ballroom
Guests are to get new plates, cups, utensils and not reuse as to limit person to person contact
Use single use service and food items when deemed appropriate.
Follow all established Servsafe Guidelines for safe food handling and service
Increase monitoring of sanitizer dispensing in all dish washing areas
Increase sanitization of all cook and prep areas during food preparation and service
Follow all established Servsafe Guidelines for proper presentation of all self service areas including but not limited to: appetizer station, buffets, beverage stations, dessert stations.
Place markers on floor in all areas deemed necessary by PA Department of Agriculture Health Department to encourage social distancing
Place Bar Line signs at bar to encourage social distancing
Alter dinner service dinner service presentation as per the PA Department of Agriculture Health Department recommendations until such time these changes are no longer deemed necessary.
Require DJ’s to make announcement throughout event to encourage social distancing, wash hands and wear a mask
Place appropriate signage encouraging guests to practice social distancing, wash hands and wear a mask
Alter room set up to encourage social distancing by maintaining 6’ between guest tables
Encourage use of outside seating areas
Encourage DJ to place speakers outside to allow guests to utilize outside seating area
Assist clients with guest seating arrangements as to maintain social distancing requirements to the best of our abilities
Events with guest counts over 250 guests are prohibited until such time the PA Department of Agriculture Health Department deems these changes are no longer necessary
All new and/or updated regulations/suggestions but set forth by PA Department of Agriculture Health Department shall be followed to the best of our abilities and shall be updated based on any new information published.
Provide clients and vendors new and/or updated regulations/suggestions set forth by PA Department of Agriculture Health Department by posting appropriate signage throughout property and posting updates to Harmony Hall Estate social media outlets and directly contacting clients as needed.
If any of our staff would be diagnosed with COVID 19 within 14 days of your working your event we will contact you immediately so that you can inform your guests of the potential risk of exposure to COVID 19.

Vendors:

All vendors to follow all regulations/suggestions set forth by PA Department of Agriculture Health Department to the best of their abilities.

Clients:

All clients, client’s guests and clients vendor’s are asked to follow all guidelines set forth by PA Department of Agriculture Health Department and the CDC to the best of their abilities.
Wearing a mask is recommended when not seated at your dinner table.
All staff will be required to wear masks as recommended.
We will assume that anyone not wearing a mask has a medical condition.
Guest seating shall be limited to 8 guests per table with guests being within the same family.
Arrange guest seating as to maintain social distancing requirements to the best of your abilities

Clients are encourage to insert a note into their invitation and/or contact their guests individually or through any electronic means such as social media, their wedding web site etc asking any guest to stay at home if they are experiencing any symptoms, have come in contact with anyone with COVID 19 or are otherwise sick. Symptoms: fever over 101, cough, shortness of breath, cold and/or flu like symptoms

Events with guest counts over 250 guests are prohibited until such time the PA Department of Agriculture Health Department deems these changes are no longer necessary
Encourage your guest to get new plates, cups, utensils and not reuse as to limit person to person contact.
If you or any of your guest are diagnosed with COVID 19 within 14 days of attending your event we ask that you contact us immediately so that we can inform our staff of the potential risk of exposure to COVID 19.

Hold Harmless:

All parties agree that they are attending said event of their own free will. All parties shall hold harmless each other, including but not limited to clients, guests of clients, client vendors, Karen’s Catering LLC and Karen’s Catering LLC staff for any reported incidents of COVID 19 that may result from attending the event hosted by said client at Harmony Hall Estate/Karen’s Catering, LLC.

We look forward to helping you celebrate your dream wedding day at Harmony Hall Estate. We are committed to providing you, your guest and our staff a save environment. As new information becomes available to us be will be adjusting and modifying our plan to ensure you, your guests and our staff are in the safest environment possible.

Thank you all again for your continued support, patients and understanding during this time.

Karen Bollman, Owner Karen’s Catering LLC / Harmony Hall Estate

FAQ’S

What kind of events are permitted at Harmony Hall Estate?
Any event may be hosted at Harmony Hall Estate. We specialize in weddings but have hosted a wide variety of events.

Can I have my wedding ceremony at Harmony Hall Estate?
Most certainly! We offer a variety of wedding ceremony locations for your dream wedding day. With an onsite ceremony package you will also receive an additional hour for your wedding ceremony and an hour for your wedding ceremony rehearsal. White padded resin ceremony chairs are also included. Ceremony rehearsals will be scheduled based upon our availability, your rehearsal may not be the day before your wedding day.

Is there an indoor ceremony site location in case of rain?
Yes, you can use the ballroom as your ceremony site location, the outdoor lounge area or the farm house. Your indoor ceremony location will depend on your guest count. When you use Karen’s Catering, LLC we will always provide you with a detailed inclement weather plan. Tent rentals are also available for an additional charge.

Do you include tables and chairs?
Yes, whether you use Karen’s Catering, LLC or bring your own caterer we will provide you with tables and chairs for your event.
We will set up and provide you with a computerized layout of the room. We have round, rectangular, tall and low café tables in a variety of sizes and our guest table chairs are comfy and sturdy. Our ceremony chairs are white padded resin chairs.

Do you have onsite catering?
Yes, Harmony Hall Estate is owned by Karen Taylor. Karen is also the owner of Karen’s Catering, LLC. Karen’s Catering, LLC has over 28 years event and wedding production experience. Karen and has owned Harmony Hall for 17 years and was the exclusive catering for another venue for 16 years. Karen’s Catering, LLC offers a full range of event planning services from menu packages, custom menu planning, scheduling of the day’s events, event décor, floral designs and bridal flowers, and more!

You can pick from one of our wedding menu packages or we will gladly customize a menu for you. We offer served, stations, buffets, cocktail style menu options. Menu packages available to fit most budgets. Karen will gladly schedule a personalized wedding consultation for you and your family to discuss your wedding menu needs.

May I use my own caterer?
Yes, you may bring in your own caterer. All caterers must be licensed and insured.

What can my caterer expect?
We have a fully equipped working commercial kitchen that consists of 2 gas convection ovens, 1 two door gas range, 1 gas grill, 3 warming units, walk-in cooler, walk in freezer, dishwasher, several carts, several bakers, 2 three bay sinks, 2 large prep areas and coffee maker with warmers. Included in our outside catering venue rental is the use of all prep areas, all sinks, dishwasher sprayer, carts and cooler/freezer space. Use of the stove, grill, dishwasher, warmers, and coffee maker are available for an additional cost. We also offer linen rentals, décor elements, wedding coordinators and service staffing if needed. Venue access for outside catering is 9:00am – 10:00pm.

What is your capacity?
Our capacity varies depending on the use of our venue.

How long can I use Harmony Hall Estate for my reception?
The average wedding and ceremony is 6 hours with 1 hour for your ceremony and 5 hours for your reception. With a reception only the average time is 5 hours for the reception. Time starts when guests arrive. You may access Harmony Hall Estate as early as 9:00am for outside caterers to set up ballroom. The time allowed will be based upon your wedding day event schedule.

Can I add additional time for the ceremony/reception?
Yes, additional time may be added if needed for your ceremony and/or reception, call for details.

What time can I access Harmony Hall Estate?
You will not need to do anything if you use Karen’s Catering, LLC. We will set up everything for you! With onsite ceremonies you may access Harmony Hall Estate to do hair & make-up, dress etc and take photos earlier than your wedding vendors. Each couple is unique and has different needs; we will gladly make arrangements for you as needed. Most bridal parties arrive at 9:00AM or later depending on the start time of the ceremony .

With the use of Karen’s Catering, LLC your wedding vendors such as your DJ, baker etc may access the venue 2 hours prior to guest arrival to set up. We will gladly make other arrangements for your vendors as needed.

With the use of an outside caterer you and your caterer may access Harmony Hall at 9:00am

You and your caterer will have 1.0 hour after your event ends to tear down and clean up.

What time does my event need to end?
With the use of Karen’s Catering, LLC your event must end by 10:00pm. With the use of an outside caterer your event must end by 10:00pm.

How many events do you host in a day?
One wedding per day. You have exclusive use of the venue for the day. We do not allow site visits during your event! We may show the property to potential brides before your guest arrive.

Do you have a preferred vendors list?
Yes, not only do we have a preferred vendors list but we also have house vendors that will offer you discounts for choosing to use their services at Harmony Hall Estate. Save, save, save..when you use our house vendors!

We do not receive nor do we ask for any monetary remuneration from any vendor on our list! Our house vendor list is to help you plan the perfect event with as little stress as possible.

Do I have to use the vendors on your house or preferred vendors list?
No, you do not have to use any vendors on our list. You are free to use any vendor you wish as long as they are insured. Each vendor will need to provide us with a certificate of insurance one month prior to your event. Call for insurance requirements and details.

Do you have event/wedding coordinators?
Yes, whether you use Karen’s Catering, LLC or bring in your own caterer you may hire one of our in house wedding coordinators for your event. Prices vary depending on the services you require. If you use Karen’s Catering, LLC a wedding coordinator is included in your package. If you bring in your own caterer, concierge services will be provided to assist you and your caterer with any questions or concerns you have on the day of your event.

When you use Karen’s Catering, LLC we will also provide you with a customized wedding planner we have developed over the past
27 years in the event/wedding industry and provide you with 20 + hours of wedding planning meetings to help you navigate through your food and beverage selections, timing and décor needs. The day of your event you will have an onsite event manager to help oversee the day’s activities, experienced event service staff and a dedicated head table server.

We do encourage you to use Karen’s Catering, LLC wedding ceremony coordinators to assist you and your bridal party during the rehearsal, to get down the isle, make sure everyone is in the right processional order, the bridal party is walking down the isle properly, the groomsmen are standing in the correct location, the parents are seated in the proper seats, to take any belongings to the Grand Ballroom, bring flowers into the Grand Ballroom etc.

Do I need to take my trash with me?
No, whether you use Karen’s Catering, LLC or you bring in your own caterer you may dispose of your event trash in our trash and recycling dumpsters. Your caterer will not need to haul trash! We do ask that you place trash in the appropriate receptacle and
break down any boxes.

Do you offer discounts for Friday’s, Sunday’s and non prime months?
No, since we offer FREE venue rental we do not offer additional catering discounts.

Can I bring my own alcohol?
No, you may not bring your own alcohol. There is never a need to lug cases and cases of alcohol to Harmony Hall on your wedding day. We are fully licensed by the PLCB with liquor liability insurance and RAMP certified staff. We offer a full range of bar service to accommodate your needs and budget (Cash, hosting, consumption, tab or any combination you prefer). Karen will gladly schedule a personalized wedding consultation for you and your family to discuss your bar needs.

Do I have to set up?
No, if you use Karen’s Catering, LLC you do NOT have to set up, we will do everything for you. We ask that you bring your items to us on a pre-scheduled date and time so that we can make sure you have everything you need and we can set up as per your wishes.
If you use an outside caterer you may need to set up depending on your caterer. When using an outside caterer you will be permitted to access the venue at 9:00am the day of your event to set up.

All décor elements brought onto the property must be pre-approved. No items may be placed on the walls, chandeliers, wall sconces etc. We will be glad to assist you with any placement of items that may require the use of a ladder or scaffolding (additional charges may apply).

Can I leave any items at Harmony Hall Estate and pick them up the next day?
No, unfortunately we cannot store your items for you. All items you bring to Harmony Hall must be removed at the end of your event. You and/or your caterer will have 1 hours after the end of your event to remove your items.

Do I need to tear down and repack all my wedding accessories?
No, if you use Karen’s Catering, LLC you do NOT have to tear down, we will tear down and repack any items you have brought to
Harmony Hall Estate for your wedding day. We will provide you with carts to make transporting your wedding accessories and gifts to your vehicle easier. We will not touch your gifts or card box. We have a back entrance to make loading/unloading easier for you. You will need to load your own vehicles. If you use and outside caterer it will be your responsibility and your caterers to tear down and repack any items you bring with you.

Who cleans up?
When you use Karen’s Catering, LLC we do all the work for you, you just need to enjoy the day, we will clean up everything!
If you use an outside caterer we ask that the caterer wipe up any spills immediately that may occur on the hardwood floors during your event to prevent any guest from slipping on wet floors. We also ask your caterer to keep the venue presentable and safe for you and your guest s. It is the caterer’s responsibility to clean up the kitchen area, empty trash cans in the kitchen and place trash in the dumpsters. We will provide your caterer with a closing check list. If you use an outside caterer we will be responsible to clean up the ballroom, bathrooms, farm house and grounds as per standard usage.

May I use candles?
Yes, candles are permitted but must be pre-approved.

Are children permitted to attend my wedding ceremony & reception?
Yes, of course children are permitted to attend your wedding ceremony & reception. Weddings are a family celebration and children are always welcome at Harmony Hall Estate. We do however, ask that children are supervised at all times.

Does Karen’s Catering, LLC offer children’s meals at a discounted price?
Yes, children’s meals are offered at a discounted price. See Karen’s Catering LLC All Inclusive Wedding Packages for menus and pricing.

What’s Included…Exclusive use of Harmony Hall Estate

Only 1 Wedding Per Day!

Grand Ballroom

Party all night in our grand ballroom featuring ceiling draping and LED lighting, hardwood floors, a majestic bar, white club style lounge couches and lots of windows. Your guests won’t miss a beat as they relax outside on the adjacent patio featuring comfy patio furniture and a gazebo. Whether you are planning a rustic chic wedding, a formal black tie wedding or something in between Harmony Hall Estate offers endless possibilities for your dream wedding. Harmony Hall Estate is situated on 18+ acres with beautiful landscaped grounds surrounded by a natural wooded setting that can easily accommodate your indoor/outdoor ceremony and reception. The ballroom’s clean palate of warm neutral tones, hardwood floors and gabled windows allows you to create the wedding of your dreams.

Farm House and Bridal Suite

Our newly restored 1700’s farm house features southern plantation style main steps and a double – decker porch. Our new bridal suite has been designed with you and your bridal party in mind! It features a hair and makeup salon with professional salon chairs, full wall mirror, 12’ of counter, bridal dining area, a spacious dressing area with a full wall of mirrors, plenty of shelves, bridal gown and bridesmaid dress hanging rod, comfy couches and a chase lounge. The first floor is the perfect place for the gentleman to hang out or for the bridal party to gather after the ceremony. The first floor of the farm house is also available to rent for rehearsal dinners and showers. Coming soon…wedding day massage room!

Ceremony Sites

Harmony Hall Estate offers a wide variety of ceremony site locations for your dream wedding from the rustic appeal of the wooded area to the formal grand stair case of the stone house. Our beautifully landscaped lawns are surrounded by a natural wooded setting with endless photo opportunities. Our serene pond with a waterfall is one of our more popular sites as well as the blooming row of roses. Our newly added stone foundation ceremony site offers picturesque stone walls as your ceremony backdrop. Set up and tear down of white padded resin ceremony chairs are included. One hour complimentary ceremony rehearsal with an event manager is also included and will be scheduled as per our availability. Indoor ceremony site available.

Acres of Manicured Lawn, Outdoor Lounge & Patio

The perfect place for an outdoor bar, chatting with your friends and family or just relaxing while you enjoy the beautiful grounds both day and night. Lawn games are permitted.

"I just want to say how wonderful it was to have my wedding and reception at Harmony Hall. Karen, Jill and Lexi were all so great! They made planning so easy and stress free. The day was beautiful and everything I dreamed of. Thank you gentlemen so much!"

Harmony Hall Estate