Questions to Ask on a Site Visit

If you are a newly engaged couple and you’re finding the venue search to be daunting we are here to help you along. As a venue we¬†agree that asking questions during a site visit is extremely important and will be extremely valuable to you. The more questions you ask the easier it will be to compare and to expose any hidden fees. We have created a list of some of the most important questions to ask when visiting wedding venues.

  1. How many people can you accommodate?
  2. What is included in the venue rental fee?
  3. Is the ceremony pricing a separate fee? What is included in that fee? Is the rehearsal included? Can the wedding party get ready at the venue?
  4. How long do I have the reception hall for? Is there a time that we have to be done by?
  5. What is the plan for inclement weather?
  6. Is the site handicap accessible?
  7. Do I have to set up or will the venue do that for me? If I have to set up how early can I start? If the venue is setting up how early will I be able to see the room?
  8. Can I bring in my own vendors? Is the pricing different for an outside caterer?
  9. Do I need to hire an event coordinator or will there be an on-site coordinator? Who will be my day-of coordinator?
  10. Is it BYOB? Must I supply bartenders? How is the alcohol priced? Is it an open bar? Are shots permitted? Do you have a liquor license?
  11. Do I need liability insurance?
  12. Will there be a tasting?
  13. Are china, silverware, glassware, chairs, tables, linens included?
  14. What is the deposit and when is it due? Do you have different payment plans? What is the cancellation policy? When is the final payment due?
  15. Will I be having design meetings, final walk-through, etc?
  16. What time will vendors be allowed to set up?
  17. What is the estimated total for my wedding? Is there a service fee?
  18. Can I bring in my own cake? Is there a cake-cutting fee?
  19. Where will cocktail hour be?
  20. Are there overnight accommodations? Is there shuttle service?

The list of questions could go on and on so prepare a list before you go to see a wedding venue and make sure you get all your questions answered. Make sure to come up with questions that are specific to your wedding, specific to the venue you are visiting as well such as anything that may be traditional to your background. Don’t feel rushed into making a decision. Take your time and schedule multiple site visits if necessary. Be sure to take notes and enjoy the process. Don’t stress the important part is that you will be marrying the person of your dreams!



The Knot

"I just want to say how wonderful it was to have my wedding and reception at Harmony Hall. Karen, Jill and Lexi were all so great! They made planning so easy and stress free. The day was beautiful and everything I dreamed of. Thank you gentlemen so much!"

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