Frequently Asked Questions

What kind of events are permitted at Harmony Hall Estate?
Any event may be hosted at Harmony Hall Estate. We specialize in weddings but have hosted and produced corporate galas, fund raisers, business meetings, birthday parties, Bar and Bat Mitzvah’s, holiday parties, lawn concerts, youth banquets and more.

 

Can I have my wedding ceremony at Harmony Hall Estate?
Most certainly! We offer a variety of wedding ceremony locations for your dream wedding day. With an onsite ceremony package you will also receive an additional hour for your wedding ceremony and an hour for your wedding ceremony rehearsal. White padded resin ceremony chairs are also included. Ceremony rehearsals will be scheduled based upon our availability, your rehearsal may not be the day before your wedding day.

Is there an indoor ceremony site location in case of rain?
Yes, you can use the ballroom as your ceremony site location, the outdoor lounge area or the farm house. Your indoor ceremony location will depend on your guest count. When you use Karen’s Catering, LLC we will always provide you with a detailed inclement weather plan. Tent rentals are also available for an additional charge.

 

Do you include tables and chairs?
Yes, whether you use Karen’s Catering, LLC or bring your own caterer we will provide you with tables and chairs for your event.
We will set up and provide you with a computerized layout of the room. We have round, rectangular, tall and low café tables in a variety of sizes and our guest table chairs are comfy and sturdy. Our ceremony chairs are white padded resin chairs.

Do you have onsite catering?
Yes, Harmony Hall Estate is owned by Karen Taylor. Karen is also the owner of Karen’s Catering, LLC. Karen’s Catering, LLC has over 28 years event and wedding production experience. Karen and has owned Harmony Hall for 17 years and was the exclusive catering for another venue for 16 years. Karen’s Catering, LLC offers a full range of event planning services from menu packages, custom menu planning, scheduling of the day’s events, event décor, floral designs and bridal flowers, and more!

You can pick from one of our wedding menu packages or we will gladly customize a menu for you. We offer served, stations, buffets, cocktail style menu options. Menu packages available to fit most budgets. Karen will gladly schedule a personalized wedding consultation for you and your family to discuss your wedding menu needs.

May I use my own caterer?
Yes, you may bring in your own caterer. All caterers must be licensed and insured.

What can my caterer expect?
We have a fully equipped working commercial kitchen that consists of 2 gas convection ovens, 1 two door gas range, 1 gas grill, 3 warming units, walk-in cooler, walk in freezer, dishwasher, several carts, several bakers, 2 three bay sinks, 2 large prep areas and coffee maker with warmers. Included in our outside catering venue rental is the use of all prep areas, all sinks, dishwasher sprayer, carts and cooler/freezer space. Use of the stove, grill, dishwasher, warmers, and coffee maker are available for an additional cost. We also offer linen rentals, décor elements, wedding coordinators and service staffing if needed. Venue access for outside catering is 9:00am – 10:00pm.

What is your capacity?
Our capacity varies depending on the use of our venue. The grand ballroom can hold up to 300 for a seated meal. We have hosted events for as few as 50 and as many as 1500. The farm house has a capacity of 60+ but can be used for up to 300 guest when using both the first floor, porch and lawn areas.

How long can I use Harmony Hall Estate for my reception?
The average wedding and ceremony is 6 hours with 1 hour for your ceremony and 5 hours for your reception. With a reception only the average time is 5 hours for the reception. Time starts when guests arrive. You may access Harmony Hall Estate as early as 9:00am for outside caterers to set up ballroom. The time allowed will be based upon your wedding day event schedule.

Can I add additional time for the ceremony/reception?
Yes, additional time may be added if needed for your ceremony and/or reception, call for details.

What time can I access Harmony Hall Estate?
You will not need to do anything if you use Karen’s Catering, LLC. We will set up everything for you! With onsite ceremonies you may access Harmony Hall Estate to do hair & make-up, dress etc and take photos earlier than your wedding vendors. Each couple is unique and has different needs; we will gladly make arrangements for you as needed. Most bridal parties arrive at 9:00AM or later depending on the start time of the ceremony .

With the use of Karen’s Catering, LLC your wedding vendors such as your DJ, baker etc may access the venue 2 hours prior to guest arrival to set up. We will gladly make other arrangements for your vendors as needed.

With the use of an outside caterer you and your caterer may access Harmony Hall at 9:00am

You  and your caterer will have 1.0 hour after your event ends to tear down and clean up.

What time does my event need to end?
With the use of Karen’s Catering, LLC your event must end by 11:00pm. With the use of an outside caterer your event must end by 10:00pm.

How many events do you host in a day?
One wedding per day. You have exclusive use of the venue for the day. We do not allow site visits during your event! We may show the property to potential brides before your guest arrive.

Do you have a preferred vendors list?
Yes, not only do we have a preferred vendors list but we also have house vendors that will offer you discounts for choosing to use their services at Harmony Hall Estate.  Save, save, save..when you use our house vendors!

We do not receive nor do we ask for any monetary remuneration from any vendor on our list! Our house vendor  list is to help you plan the perfect event with as little stress as possible.

Do I have to use the vendors on your house or preferred vendors list?
No, you do not have to use any vendors on our list. You are free to use any vendor you wish as long as they are insured. Each vendor will need to provide us with a certificate of insurance one month prior to your event. Call for insurance requirements and details.

Do you have event/wedding coordinators?
Yes, whether you use Karen’s Catering, LLC or bring in your own caterer you may hire one of our in house wedding coordinators for your event. Prices vary depending on the services you require. If you use Karen’s Catering, LLC a wedding coordinator is included in your package. If you bring in your own caterer, concierge services will be provided to assist you and your caterer with any questions or concerns you have on the day of your event.

When you use Karen’s Catering, LLC we will also provide you with a customized wedding planner we have developed over the past
27 years in the event/wedding industry and provide you with 20 + hours of wedding planning meetings to help you navigate through your food and beverage selections, timing and décor needs. The day of your event you will have an onsite event manager to help oversee the day’s activities, experienced event service staff and a dedicated head table server.

We do encourage you to use Karen’s Catering, LLC wedding ceremony coordinators to assist you and your bridal party during the rehearsal, to get down the isle, make sure everyone is in the right processional order, the bridal party is walking down the isle properly, the groomsmen are standing in the correct location, the parents are seated in the proper seats, to take any belongings to the Grand Ballroom, bring flowers into the Grand Ballroom etc.

Do I need to take my trash with me?
No, whether you use Karen’s Catering, LLC or you bring in your own caterer you may dispose of your event trash in our trash and recycling dumpsters. Your caterer will not need to haul trash! We do ask that you place trash in the appropriate receptacle and
break down any boxes.

Can I have outdoor music?
Yes, you may have indoor and outdoor music. All outdoor music must end by 9:00pm.

Do you offer discounts for Friday’s, Sunday’s and non prime months?
No, since we offer FREE venue rental we do not offer additional catering discounts.

Can I bring my own alcohol?
No, you may not bring your own alcohol. There is never a need to lug cases and cases of alcohol to Harmony Hall on your wedding day. We are fully licensed by the PLCB with liquor liability insurance and RAMP certified staff. We offer a full range of bar service to accommodate your needs and budget (Cash, hosting, consumption, tab or any combination you prefer). Karen will gladly schedule a personalized wedding consultation for you and your family to discuss your bar needs.

Do I have to set up?
No, if you use Karen’s Catering, LLC you do NOT have to set up, we will do everything for you. We ask that you bring your items to us on a pre-scheduled date and time so that we can make sure you have everything you need and we can set up as per your wishes.
If you use an outside caterer you may need to set up depending on your caterer.  When using an outside caterer you will be permitted to access the venue at 9:00am the day of your event to set up.

All décor elements brought onto the property must be pre-approved. No items may be placed on the walls, chandeliers, wall sconces etc. We will be glad to assist you with any placement of items that may require the use of a ladder or scaffolding (additional charges may apply).

Can I leave any items at Harmony Hall Estate and pick them up the next day?
No, unfortunately we cannot store your items for you. All items you bring to Harmony Hall must be removed at the end of your event. You and/or your caterer will have 1 hours after the end of your event to remove your items.

Do I need to tear down and repack all my wedding accessories?
No, if you use Karen’s Catering, LLC you do NOT have to tear down, we will tear down and repack any items you have brought to
Harmony Hall Estate for your wedding day. We will provide you with carts to make transporting your wedding accessories and gifts to your vehicle easier. We will not touch your gifts or card box. We have a back entrance to make loading/unloading easier for you. You will need to load your own vehicles. If you use and outside caterer it will be your responsibility and your caterers to tear down and repack any items you bring with you.

Who cleans up?
When you use Karen’s Catering, LLC we do all the work for you, you just need to enjoy the day, we will clean up everything!
If you use an outside caterer we ask that the caterer wipe up any spills immediately that may occur on the hardwood floors during your event to prevent any guest from slipping on wet floors. We also ask your caterer to keep the venue presentable and safe for you and your guest s. It is the caterer’s responsibility to clean up the kitchen area, empty trash cans in the kitchen and place trash in the dumpsters. We will provide your caterer with a closing check list. If you use an outside caterer we will be responsible to clean up the ballroom, bathrooms, farm house and grounds as per standard usage.

May I use candles?
Yes, candles are permitted but must be pre-approved.

Are children permitted to attend my wedding ceremony & reception?
Yes, of course children are permitted to attend your wedding ceremony & reception. Weddings are a family celebration and children are always welcome at Harmony Hall Estate. We do however, ask that children are supervised at all times.

Does Karen’s Catering, LLC offer children’s meals at a discounted price?
Yes, children’s meals are offered at a discounted price. See Karen’s Catering LLC  All Inclusive Wedding Packages for menus and pricing.

What’s Included…Exclusive use of Harmony Hall Estate

Only 1 Wedding Per Day! 

Grand Ballroom

Party all night  in our grand ballroom featuring ceiling draping and LED lighting,  hardwood floors, a majestic bar, white club style lounge couches and lots of windows. Your guests won’t miss a beat as they relax outside on the adjacent patio featuring comfy patio furniture and a gazebo.  Whether you are  planning a rustic chic wedding, a formal black tie wedding or something in between Harmony Hall Estate offers endless  possibilities for your dream wedding. Harmony Hall Estate is situated on 18+ acres with beautiful landscaped grounds surrounded by a natural wooded setting that can easily accommodate your indoor/outdoor ceremony and reception. The ballroom’s clean palate of warm neutral tones, hardwood floors and gabled windows allows you to create the wedding of your  dreams.

Farm House and Bridal  Suite

Our newly restored 1700’s farm house features southern plantation style main steps and a double – decker porch. Our new bridal suite has been designed with you and your bridal party in mind! It features a hair and makeup salon with professional salon chairs, full wall mirror, 12’ of counter,  bridal dining area, a spacious dressing area with a full wall of mirrors, plenty of shelves, bridal gown and bridesmaid dress hanging rod, comfy couches and a chase lounge. The first floor is the perfect place for the gentleman to hang out or for the bridal party to gather after the ceremony. The first floor of the farm house is also available to rent for rehearsal dinners and showers. Coming soon…wedding day massage room!

Ceremony Sites

Harmony Hall Estate offers a wide variety of ceremony site locations for your dream wedding from the rustic appeal of the wooded area to the formal grand stair case of the stone house. Our beautifully landscaped lawns are surrounded by a natural wooded setting with endless photo opportunities.  Our serene pond with a  waterfall is one of our more popular sites as well as the blooming row of roses.  Our newly added stone foundation ceremony site offers picturesque stone walls as your ceremony backdrop. Set up and tear down of white padded resin ceremony chairs are included. One hour complimentary ceremony rehearsal with an event manager is also included and will be scheduled as per our availability. Indoor ceremony site available.

Acres of Manicured Lawn, Outdoor Lounge & Patio

The perfect place for an outdoor bar, chatting with your friends and family or just relaxing while you enjoy the beautiful grounds both day and night. Lawn games are permitted.

2017 & 2018  FREE Saturday Venue Rentawith ………..

125 adult guest meals with one of  Karen’s  Catering, LLC All Inclusive Wedding Packages.

Package prices range from $50-$75 per person

Excluding Memorial Day, July 4th, Labor Day and New Year’s Eve

Saturday Venue Rental Rates with guest counts lower than 125 adult guest meals

100-124 adults  $1000          99-80 adults $1500          79 and less adults $2000 

*Venue Rental fee for 5 hour reception

2017 & 2018  FREE Friday and Sunday Venue Rentawith ………..

100 adult guest meals with one of  Karen’s  Catering, LLC All Inclusive Wedding Packages.

Package prices range from $50-$75 per person

Excluding Memorial Day, July 4th, Labor Day and New Year’s Eve

Venue rental Rates with guest counts lower than 100 adult guests

80-99 adults  $1000          79 and less adults  $1500          

*Venue Rental fee for 5 hour reception

* Any person over 12 years of age will be considered an adult and will receive and adult meal

$2000 New Year’s Eve with 125 adult guest meals with one of Karen’s Catering, LLC All Inclusive Wedding Packages  * event must end by 2:00am and not exceed 5 hours for a reception only and 6 hours with a wedding ceremony and reception

All events must end by 11:00pm   *excluding NYE

Grand Ballroom capacity up to 300 for plated meals     Grounds 1500+     Farm House 60 +

 What’s Included…Venue  

  • One wedding per day-available year round
  • Exclusive use of venue for a 5 hour wedding reception or a 6 hour wedding ceremony & reception
  • Multiple outdoor ceremony locations          *Indoor ceremony location
  • Farm house with bridal suite, hair and make up salon, dressing room, dinning room and coming soon a massage room-access as early as  9:00 AM with onsite wedding ceremony
  • Use of first floor farm house
  • Farm house groomsmen gathering area- first floor farm house
  • Endless photo opportunities
  • Outdoor and indoor areas for cocktail hour and reception
  • Tables and chairs
  • Handicap accessible
  • All events to end by 11:00PM
  • Grand Ballroom capacity up to 300 for plated meals     Outdoor capacity 1500+     Farm House capacity 60+

What’s Included…Wedding Ceremony & Bridal Suite Fee $1500

  • Farm house with bridal suite, hair and make up salon, dressing room, dinning room and coming soon a massage room-access as early as  9:00 AM with onsite wedding ceremony
  • Use of farm house first floor gathering area for groomsman
  • Extended access to bridal suite for bride & bridal party primping and dressing 9:00am
  • Extended access to gathering area for groom & groomsmen to gather and relax 9:00am
  • White padded resin chairs *outdoor use only
  • One (1) hour ceremony rehearsal
  • Extended access to grounds for photos
  • Use of our property for engagement photos, by appointment
  • One (1) additional hour for ceremony with use of Karen’s Catering, LLC
  • Rain back up locations – ballroom, outdoor lounge area or farm house

Hair, makeup and day of wedding massages available… call for details

Farm House Bridal Suite Rental with church/offsite ceremony $700

What’s Included… Wedding Menu

  • Cocktail hour hors d’ oeuvres table
  • Plated and buffet station menu options- Packages ranging from $50-$75 per person
  • Gluten free and vegetarian options
  • 5 hour soda service
  • 5 hour coffee, iced tea and water station
  • Petite wedding cupcakes OR Hershey’s ice cream novelty bars and cones
  • Cake cutting and service – wedding cake provided by client
  • Floor length linen and linen napkins (silver, gold, white, ivory, black or burgundy)
  • China Plates Glass Stemware    Stainless Utensils
  • Bar packages– never a need to lug cases and cases of alcohol and purchase liability insurance!
  • Interest FREE payment plans

 What’s Included… Planning Services

  • Customized wedding planner
  • Wedding coordinator(s) to assist you with planning all the details of your dream wedding ($2000 value)
  • Customized wedding planner to organize all the details of your dream wedding day
  • Day of wedding reception coordinator
  • Computerized layout of Grand Ballroom

What’s Included…Décor Elements

  • Center pieces- square glass vase with gems and fresh floating flower on mirror
  • LED accent lighting
  • White ceiling draping
  • White couch and ottoman and white end tables
  • Large wood grained bar with accent lights

What’s Included… Setting up

  • Dress and set tables, place favors
  • Dress and set up, escort card table, cake table, guest book table, memory tables etc
  • End of event packing- repack all your accessories

 What’s Included… Staff

  • Day of wedding reception coordinator
  • Bridal party server- designated head table server
  • Service Staff-  trained in wedding service
  • Kitchen staff- chef with chef’s assistant and dishwashers Bartenders- RAMP certified

Farm House Rental Rates for Non – Wedding Events

First FloorFarm House Rental – Perfect for bridal showers, rehearsal dinners, baby showers, birthday parties etc. Since we are primarily a wedding venue we reserve the rental of the farm house for weddings. Use of farm house, on your event date, is included in the venue rental fee Rental of the farm house will be released for rental for non wedding related events if not booked three months prior to event date.

  • $750 First floor only with the use of Karen’s Catering, LLC
  • $1200 First floor only with any other caterer

Farm House Hours of Use – maximum of four consecutive hours (4) hours event time

 Weekday Venue Rental Fee Schedule

Week day rental rates vary depending on usage and hours needed – Call for pricing!

Venue Rental – Use Any Licensed Caterer

2017 & 2018 Venue Rental Rates

  • $7000 Saturday
  • $6000 Friday
  • $6000 Sunday        Monday holiday’s will be considered as a Sunday
  • Outside catering venue access 9:00am – 10:00pm
  • All events must end by 11:00pm
  • All caterers must be fully licensed and insured

 Table and Chair Inventory  

300 padded white resin ceremony chairs

60” Round Tables  –  35 available

8’ Rectangular Tables – 15 available

6’ Rectangular Tables- 10 available

30-42” Round Tables- 5 available

Tall Café Tables- 7 available

Low Café Tables – 4 available

Wooden chairs with burgundy padded seats – 400

Outdoor & Lounge  patio furniture

*inventory and availability may change without notice

 Payment Methods

Cash, personal check, business checks

Checks should be made payable to Karen’s Catering, LLC  1400 Fulling Mill Road   Middletown, PA  17057

 Security/Damage Deposit Policy

$500  to be paid by separate check at final meeting/final payment date unless otherwise agreed upon

 Payment Schedule

Event date will be forfeited if the first payment is not received within 7 days of receipt of contract

50% of total venue rental or $2000 whichever is greater shall be due within 7 days of receipt of contract

Final payment shall be 1 month prior to wedding date.

Interest FREE payment plans available

All payment due 1st of each month

Final payment due 1 month prior to wedding date

 

Review

The Knot

"I just want to say how wonderful it was to have my wedding and reception at Harmony Hall. Karen, Jill and Lexi were all so great! They made planning so easy and stress free. The day was beautiful and everything I dreamed of. Thank you ladies so much!"

Read more reviews

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